HOW TO PLAN A WEDDING DURING A COVID-19 PANDEMIC navigating a sea of unPREDICTABILITY with innovation, flexibility, and Purpose. How can we get creative with face coverings? photo by Sydnee Marie Photography, design & styling by Mae&Co Creative. Which way does the AC blow in relation to the dinner tables? Many of us have been in quarantine for over 4 months now, we obsessively wash our hands, we wear face coverings in public, and we are more germaphobic than ever. https://www.cdc.gov/coronavirus/2019-ncov/, https://www.labor.ca.gov/coronavirus2019/, https://apracticalwedding.com/category/plan/covid-wedding/, https://greenweddingshoes.com/10-ways-to-celebrate-your-original-wedding-date/. If you’re feeling overwhelmed by wedding planning during COVID-19, you’re not alone. Remember that it’s totally normal to feel disheartened about all this, but don’t forget that thousands of couples are in the same boat as you and at the end of it all, you’ll still have your dream wedding. Here’s everything you need to know about wedding planning during the COVID-19 pandemic. Regardless of how 'uncertain' 2020 has been, we are bringing some certainty to your wedding planning process to hopefully provide you with a bit of ease. You’ll want to add a box of disposable masks, gloves, Clorox wipes, and hand sanitizer to your emergency kit (if available). and even If you’re not getting married, how are you coping? This perspective changed how I planned my wedding and thought about marriage. This wedding is Maine proves that. Is waving the new acceptable greeting? These Embellished Veils Are My Favorite DIY Project Of All Time, How to Make A Killer Denim Jacket For Your Wedding, a guide on virtual bridal showers and bachelorettes, thoughts on celebrating your original wedding date, all the info you could possibly need to get a wedding website done, wording examples for all your wedding website needs, What To Include In A Wedding Website To Make It Actually Useful, Meg’s Guide To Professional Survival in 2020, How The Pandemic Is Changing My Professional Life (And What I’m Doing To Survive), People’s health and safety comes first. And when there are no clear answers, it’s hard to make plans. ALL CONTENT COPYRIGHT © 2019 – MEG KEENE, PRACTICAL MEDIA INC. We have all the lists you need for pandemic weddings, Enter your name and email for your free e-book download. The global coronavirus pandemic is affecting us all and couples planning their weddings in 2020 and 2021 are faced with unique challenges that are totally unprecedented. Silver lining perspective: How can you restructure your in-person (and virtual) guest list in a way that honors your relationship and your event’s purpose. How Do We Manage The Ever-Changing Guest List For Our 2021 Wedding? Take your anti-anxiety meds if that’s a thing you need to do (raises hand). In The Art of Gathering (one of my favorite books), Priya Parker argues that we rely too much on routine and the conventions of gatherings when we should focus on distinctiveness and the people involved. We can no longer pack 10 random guests together at a dinner table. Liability Concerns: What COVID-19 liability concerns should we should know and think about? This isn’t just about their personal health, it’s about the fact that they might be a vector to spread the disease to more vulnerable populations. Realize that no matter what happens, this will forever be part of your story. Update your website with all the coronavirus wedding information you have (as you have it), and point everyone to that website. I get to stand by my clients and be part of their best life memories and now, some of their most challenging. If you’re getting married this Year or next, what problems are you dealing with? So if you need to go into full-on stress and breakdown mood, do it. Changes may include a rescheduling or a full-on cancellation. How to Work Social Distancing Into Your Wedding Plans. For now, we can get an idea of what our EVENT protocols and directives might look like in the short-term, by reviewing Los Angeles County’s required RETAIL protocols . Guest won’t touch trays or communal serving utensils. For too long, I focused on what the day wasn’t instead of … They also shared the innovative ways they are rising to the challenge of virtual events and planning from a distance. My grandmother got married in an unexpected blizzard, the best man got in a car wreck on the way to the church, and her hobbyist photographer uncle forgot to take the lens cap off for most of his photos. Now we toss to y’all. One bride shares her story of planning a small wedding with just family during the coronavirus pandemic. Funerals, weddings, baptisms and other similar events may proceed with a limited number of people and a COVID-19 Safety Plan in place. I’ve spent the past four months watching public health briefings, attending industry webinars, all while supporting my clients, reinventing my business offerings, and parenting my child. Or would that push you back to the side of postponing? Appetizer & Dessert Service: passed apps might be pre-plated and handed to guests in branded to-go style boxes and containers? Take a quick sigh, knowing that you can immediately take those formerly mandatory invitees off of your core invite list. "The professionals in the wedding … Now that we’ve lived through half a year of this nightmare, we figured it was definitely time for an update and a fresh look at wedding planning during COVID. But regardless, you’ll need to get in touch with your venue to figure out what your options are. We were trying to get a sense of the scope of common problems, and what the best practices were, at the same time as we were falling headfirst into a fast-moving crisis. You’ll want guests to spend the majority of time in the outdoor areas or properly vented areas of the venue. At the end of the day, we can’t make these decisions for you… you have to think about where you stand, what feels like a ‘must-have’ for your wedding, and if that is something that can happen right now. Photographers can no longer cram into a small hotel room with guests from all different households to capture getting ready shots. PURPOSE - With COVID in the picture, we are in a “make-it-work-moment” and it gives you the freedom to release yourself from traditional wedding pressures and family expectations, that have been holding you back. You said yes! Jess Rutherford says, “Comb your contracts for the phrase “act of God or Government,” as a lot of vendors are considering this pandemic as an “act” under one of those two umbrellas.” While having a Force Majeure clause in your contract is no guarantee, if you have one, it’s a good place to start discussions with vendors or venues. You can create a rough draft of your timeline, determine your ceremony staging, or write your vows. We’re not sure how serious this is going to be either, and although I personally err on the side of optimistic preparedness, we’ll work together on determining what feels right for everyone. As the day of romance creeps closer, the thoughts cross your mind, “Can I host a wedding right now?” Your destination wedding might work in a more unique way during the COVID-19 pandemic. This person should be the nicest person in the room, with the biggest smile on their face. You’re going to have a lot of emotions, and it’s ok to feel them. Do we plan for a huge wide shot while everyone is physically distanced? ”, says Officiant Elizabeth Oakes. How can you embrace a totally custom wedding format to make your day even more special than you had originally planned? It takes me a long time to move through my initial foot-stomping disappointment phase to a place where I can try to find the light and have a productive and hopeful point-of-view. Should we plan the in-person event for the smallest number of guests and expand the guest count if allowed? COVID-19 has changed everyone’s day-to-day practices and has cut deep emotionally + mentally for our team, our peers, our industry and couples looking to tie the knot right now. Are they allowing events to take place on their property, and if so, what are their restrictions? You Got Engaged In A Pandemic! But it’s impossible to know. Initial panic has likely worn off, as we’ve all collectively realized that this virus and its consequences are here to stay. Food & Beverage Minimums: will F&B minimums and catering guarantees need to be reduced if guest capacities are reduced? Here is real advice from COVID brides who had to pivot. When we wrote our first big post on planning a wedding in the middle of COVID (back on March 11), things still felt like they might be short-lived. Do you have a response plan in case an individual on site does have a fever? Will each guest get checked in manually to be sure all contact information is up to date for post-event notification purposes? And what a story it will be to tell the future generations. We want them to know what they can expect day-of and what we expect from them. The ramifications of coronavirus on 2020, 2021, and maybe even 2022 weddings, are all too real. YES! It’s also unpredictable. I invite you to come back and read this post later, when you are ready. That isn’t the legacy anyone wants for their wedding. On our COVID weddings page, you’ll find change the date suggestions, a guide on virtual bridal showers and bachelorettes, advice on uninviting guests and sending invitations anyway, thoughts on celebrating your original wedding date… we even rounded up all the best wedding face masks, because, 2020. I pour my soul into this work and it is more rewarding, fulfilling, and challenging than I could have ever imagined it would be. Having a wedding during COVID-19? photo by Sydnee Marie Photography, design & styling by Mae&Co Creative. Eat your vegetables. 6 Things to Consider About Your Wedding Due to COVID-19 Coronavirus Read up on what precautions wedding planners are putting in place for the safety of guests before, during, and after. That might be a deal-breaker for a planned wedding. Even if you’re giving the couple a check, mail it … Insurance Concerns: What conversations do we need to have with our insurance company to make sure our clients and our businesses are protected? Planner Jess Rutherford says, “Check with your vendors right away to see if rescheduling your date is an option, if that is something you are considering. Sign up for our VIP Newsletter. This means there might need to be an extensive video and technical production before the wedding in addition to the usual meatspace planning, and perhaps a live-event video editor for a highly professional look”, says Elizabeth Oakes. If you end up moving forward with your date as scheduled, check if your caterer and venue can reduce your final payment based on a decreased guest count.”, Understand Your Contracts (And Why You Might Not Get Your Deposits Back), But keep in mind, most independent wedding vendors (think: photographers, florists, and wedding planners) are small business owners who depend on income from their weddings to eat and pay the bills. Beyond that, be sure to research the data and current restrictions for any place you consider—you do not want to be the people who bring a big group of humans to a small town and create a hot-spot. Wedding Planning during Covid-19 pandemic Love in the time of Covid-19. Additional Staffing: How much additional staff will be needed to meet these requirements? AllSeated Day Of Mobile App and Check In System. You can have a maximum of 10 people attend, including the officiant. Your live streaming package might include: A virtual host to welcome guests, emcee, and guide your guests through the virtual party experience, Technical support to help your less tech-savvy guests, Professional live event video coverage with multiple camera angles, including the guest POV perspective. Did you invite people you hadn’t seen or talked to in years, because they invited you to yours? While some of them will be willing to roll your deposit forward to a future event date, or try to refund you some of the money… some of them just can’t. Use quarantine to your wedding-planning advantage » 3. Coffee Service: do we need a coffee station attendant, do we offer tableside coffee service to avoid guests touching the coffee urn and coffee creamers? Ceremony, 2. I mean personally, I hope that party happens speedily and soon. Your photographer will want to avoid touching your guests phones, so please save them the awkward no reply and don’t ask. With less guest tables to plan for, you can reallocate floral design dollars to put towards the statement floral ceremony arch of your dreams. Put this list on your fridge, to focus your decision making on specific issues or events. For couples with an aesthetic that's more sleek and modern than garden-inspired, though, a chic event is still within reach. Too many people will end up touching the gift, which increases the chances of passing germs and exposure. No matter what sort of invitation or announcement you need to send, we’ve gathered a ton of invitation wording examples to make it easy on you. Should service providers design business-branded face coverings for their staff? We have been in coronavirus quick-sand and watched our beloved clients and event industry get hit with event postponements and cancellations. If you need more clarity about why we need to move away from communal trays, platters, serving utensils, and food service stations, take a peek at this black light experiment that shows how quickly a virus can spread at a restaurant (or during communal dining). Plan for Something Small. Determining the original wedding guest-list is often one of the most stressful areas of wedding planning for my couples, and it certainly was for my own wedding. Hand Sanitizers at each table and on the bar, or as guest favors? How much will all of this cost? If you’ve landed on a change of plans, of any sort, it might be time to send out formal change-the-dates or elopement announcements. Don’t Ignore COVID-19 (as If You Could) You needn’t let coronavirus warnings dominate your wedding invitation but mentioning safety measures, procedure and protocol will make guests feel more secure and ensure that COVID-19 regulations are fully adhered to on the day. Keep in mind, the coronavirus wedding situation is always changing, and fast. Can your venue handle (insert guest count) with physical distancing protocols in place? Reception) and provide a fresh guest experience that feels different than your average wedding and authentic to your priorities and relationship. Nowhere in the United States is totally safe. Yes, your food will be served by masked and gloved catering staff, but that should be comforting rather than upsetting. How many additional microphones will we need for the ceremony and reception so toasting guests won’t have to share microphones with the couple, officiant, or each other. Can you skip dancing? That said, look carefully at your contract to understand what’s in it, and start conversations from that point. She’s also written hugely viral wedding articles for Buzzfeed. She lives in Oakland, CA with her husband and two children. For more than you ever wanted to know about Meg, you can visit MegKeene.com. These in-person and virtual planning packages can be combined so you can celebrate with your guests, whether they are near or far. Or do you prefer to plan a virtual after-party that happens after your intimate in-person event? The guidelines for social distancing and safe interaction at weddings during covid say that guests should wear masks and dance at a distance from each other. Dedicated Janitorial & Sanitization Crew hired for the duration of the event, continuously disinfecting frequently touched surfaces like bar tops, stair railings, with a special emphasis on bathrooms. Wedding Ceremony FAQs in the Midst of COVID-19. It is exciting to be able to shake up the predictable 1,2,3, wedding structure (1. Given that this situation is a first for a lot of vendors, they may be willing to be flexible. In many cases, if you decided to go forward with your wedding on your original date, adjusting will mean having something really small. Are they allowing folks to re-schedule? 1. Or, it may be the introduction of new safety measures. Will you be adding a live streaming component so virtual guests can watch your in-person wedding, in real-time? Meal Service: plated meals and small-plate, chef-attended stations are in. Please read our comment policy before you comment. “Public health experts have cautioned that COVID-19 could continue to pose a threat for as long as two years. But in many cases, it won’t be that cut and dry, and it’s going to be up to you to figure out if you want to cancel your wedding or not. Planning a wedding … But there are no guarantees right now. IPhone photos: guests and wedding party members will sometimes ask a photographer to to take a quick snap of them on their Iphone. It could be fun to highlight and the show off your virtual guests all dressed up in their homes, to bring them into the room. Because it is! Will guest arrival times be staggered to avoid back-up at check-in? Perhaps more people will opt for morning or afternoon weddings so the entire event can take place outdoors, be shorter, and have less food service. We would want this person to give comfort to the guests, knowing that we care about their health. If so, who handles that? Since the pandemic hit, I have been in the emotional trenches with my clients, venues, and vendor teams as we have had to postpone or cancel one-event-after-the-next. (Or… ever?). 1. Maybe. Like, if your wedding venue has closed its doors for the time being, or if your city/state has a law in place banning all gatherings. If you are planning a wedding in 2020 or 2021 it is likely that your guest list will significantly drop due to imposed gathering restrictions or guest attendance concerns. We’ll reexamine your event’s purpose, we will thoughtfully reconsider the guest list, day-of format, and flow. Maybe not. Let’s say your original invite list had 150 guests and current gathering restrictions force you to reduce 25 guests or less. Here’s our best tips for planning a wedding during COVID-19. Will temperature checks be required at the door? Finding a supportive community of other couples trying to plan a wedding during coronavirus can help you feel less alone. You might not experience all five stages, and you may not go through them in this order. In the first few months of this crisis, it was easy to think that everything would be back to normal soon enough. Back in the spring, we spent the better part of a month on the phone and Zoom talking to wedding professionals about coronavirus and weddings. Click here to instantly access our COVID-19 couple's guide! COVID-19 Safety Plans are mandatory Under Public Health Orders all wedding services and gatherings after wedding services must have a COVID-19 Safety Plan.. All wedding services and gatherings after wedding services should also consider the benefits of registering as COVID Safe.. “, says Officiant Elizabeth Oakes. It’s also unpredictable. Sorry, there was an error. Can we have fun with this Compliance Captain or Compliance Monitor so guests don’t feel intimidated by it? Get enough sleep. I also hope that you find practical sanitization protocols, physical distancing suggestions, and industry best practices to help us plan, design, and execute purposeful and memorable events that are as socially responsible as possible, in a post COVID-19 world. How Do I Celebrate My Friends Who Had To Cancel Their 2020 Wedding? Wedding party photos are generally made up of a large group of extended friends and family, from all different households. How do we handle group portraits and extended family photos while keeping a 6 feet distance? Overall, we need to minimize guest touch-points while also designing a thoughtful environment that allows for guest to comfortably maintain physical distance . When was the last time the venue air conditioner was inspected and serviced? Water Service: do we need a water attendant now that a self-serve water dispenser is a no-go? You’ve got a wedding on the line. If you’re feeling overwhelmed by wedding planning during COVID-19, you’re not alone. Please refresh and try again. (Hopefully not, OMG!) Whether your wedding is set for later this year or you're planning to host a more intimate affair at home in the meantime, it's likely that it will look different as a result of COVID-19. A Practical Wedding: Wedding Planning, Inspiration, and Ideas. You have the freedom to change up the format, invite only the core group of people that matter most, and highlight the wedding day components that are most important to you. I ‘m a wedding coordinator, and I worked my first wedding of the pandemic last month.. Before I share what I learned, a few ground rules: The event abided by county and state regulations, had a COVID safety policy that required masks and social distancing, and was primarily outdoors (the reception was technically indoors but in a room where the floor-to-ceiling windows were open to the … (Feel those feelings.) HOW TO PLAN A WEDDING DURING A COVID-19 PANDEMIC navigating a sea of unPREDICTABILITY with innovation, flexibility, and Purpose. You’ve been planning for months throughout quarantine. Traditional buffets, family-style meal service, self-serve food stations, and grazing tables are out for now. To ensure to ensure a high-quality audio and visual experience, we recommend you hire an experienced AV professional to manage your virtual stream. Physical Space: How do we add more physical space at any staffed food service stations? A wedding website or social media page is a great way to do this. Bar Service: Waiters tray passing drinks and taking drink orders over standing in bar lines? She has written two best selling wedding books: A Practical Wedding and A Practical Wedding Planner. Meg’s work has been referenced in The New York Times, The Wall Street Journal, NPR, Jezebel, and Refinery29. Will this be mandatory or optional, depending on local guidelines? What gloves will food-service professionals wear? Destination Weddings During COVID-19. How does front-of-the-house and back-of-the-house kitchen staff apply physical distancing? It’s easy to get into a panic and think about this as a binary, freaked out choice: DO I CANCEL OR NOT CANCEL? But I am the only one marrying my husband, and that is something I can smile about and be grateful for. Keep in mind, the coronavirus wedding situation is always changing, and fast. (If you’re just now realizing you need a website to communicate all this information, we have all the info you could possibly need to get a wedding website done quickly, easily, and beautifully. “In the old days, people had morning weddings followed by breakfast, or afternoon weddings with just punch (or champagne) and cake. Throw a virtual engagement party » 5. Planning a wedding was labor intensive before coronavirus became a common phrase. Do you want to create two guest lists and two different events (in-person and virtual), that happen concurrently? Still, others will only feel good if it’s outside and under 20 people. Be as kind as you can, and try to realize that we’re all in this together. Many Covid weddings are having a Band or DJ as normal. Here are the top things you’ll need to have a safe and FUN wedding during COVID-19. My heart goes out to all of you that have been excitedly planning your once-in-a-lifetime milestone celebrations, only to have COVID-19 completely crash your party. Los Angeles, industry protocols for reopening https://corona-virus.la/Business, California Coronavirus COVID-19 Response https://covid19.ca.gov/, COVID-19 DATA: Keeping Los Angeles Safe https://corona-virus.la/data, CDC https://www.cdc.gov/coronavirus/2019-ncov/, Coronavirus 2019 (COVID-19) Resources for Employers and Workers https://www.labor.ca.gov/coronavirus2019/, COVID Wedding Planning: https://apracticalwedding.com/category/plan/covid-wedding/, Green Wedding Shoes, https://greenweddingshoes.com/10-ways-to-celebrate-your-original-wedding-date/, HOW TO PLAN AND EXECUTE A 2020 WEDDING DURING A COVID-19 PANDEMIC. What advice do you need? Now is a good time to sit down and figure out what your deal breakers are. Most of us are not traveling on airplanes right now, unless it’s an absolute emergency. Easy for me to say. Remind people that if they are even a little bit sick, they need to stay home. Other people are open to hosting an event with a shrunken guest list, and offering ways to socially distance, and requiring masks. Jessica Carrillo - Art & Soul Events, info@artandsouleventsla.com. Register for gifts! And the worst part is that we just don’t know when this pandemic will end, or how things will work out. Complete the plan in consultation with staff, then share it with them. This isn’t a sure-fire way to escape fees though, since a cancellation or rescheduling charge may apply—so make sure you look back over your contracts before you begin this process. Was there something you were planning that didn’t 100% represent you and your partner? Meg is the Founder of APW, and has been the sites EIC for the past twelve years. Planning a wedding during COVID-19 Updated August 10, 2020 We’ve been sharing in our California couples’ disappointment at the postponement of their spring, summer, and now fall 2020 weddings, but it has also been incredibly inspiring and uplifting to come together as an industry to minimize the stress for our clients (and each other) as much as possible. If only half your guests are not going to be able to attend, are you comfortable moving forward? Will this still be impacting things in 2022? For too long, I focused on what the day wasn’t instead of … As my friend’s therapist told her, “Don’t worry about worrying.” Save yourself that extra step. Wedding Planning During COVID-19 Any advice for planning while everything is closed? But wait till you’ve gotten to the other side of that feelings whirlwind to start sending emails, making calls, and making decisions. (Chances are, you have enough to worry about.). 8 Unexpected Things I Learned Working A Wedding During COVID. What if guests, assistants, staff, or vendors happen to contract the virus while working at a wedding? She was still just as married in the end, and she regaled us with those stories till the end of her life. But in most cases you’re going to be dealing with many more shades of grey, so think about what your options are. We’ll need to think about the best way to thoughtfully communicate our new event gathering protocols to our guests, well before they ever step foot at the event. Almost overnight, event planners found themselves in uncharted waters, having to become instant pandemic specialists. Lucy explains how to strike the right balance: Wedding planning during COVID has been a constant reminder to us and all of our couple’s to stay intentional, a reminder to think about what truly matters. That small event may take place in your original venue, or it may take place in your home. But for the other 99%, you have likely already started considering how you’ll adjust. One way to deal with the invitation/attendance conundrum is to ask your guests: “would you prefer to attend in person or online? Can you carry on with your wedding mostly as planned, but know that you’ll have fewer guests in attendance? Also, if one member of your partnership is less prone to anxiety, let that person guide the decision-making process. Weddings are one of the most memorable life moments, and for couples marrying during Coronavirus, you've battled even harder to make your special day happen. Remember to keep breathing, and make decisions from a calm mindset, instead of from that initial place of overwhelm. Couples have had to face the heartbreaking reality of postponing their weddings. If a wedding is going to get moved, or a deposit is going to be forfeited, putting off that conversation isn’t going to change the outcome, and is only going to make the logistics (and emotions) worse. Is microphone sanitization an option? Planning a last minute wedding has never been more relevant, and we're sharing the four steps you need to make it happen in 48 hours or less. Some people with COVID-19 are asymptomatic, so they won’t have a fever to detect anyway. So that means you’ll need to assess what your location means in terms of who will be able to make it. During the COVID pandemic, bringing a gift to the wedding is discouraged for safety reasons. We are collectively feeling the heaviness, loss, and disappointment of not being able to celebrate, in-person. Hand Washing Breaks & Reminders: should we have timed hand washing reminder breaks for vendors like a grocery store? Outside and under 20 people one bride shares her story of planning a wedding during a COVID-19 love! Dj as normal soulful weddings with non-traditional formats event floor plan that enhances the guest list, format. Their stories of love in the end of her life, look carefully at your to... 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